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2018 Annual Meeting: Vietnam

2018 Annual Meeting: Vietnam
2018 Annual Meeting: Vietnam

Our 17th Annual Network Meeting will take place from 13-15 May 2018 (plus optional excursion on 16 May) in central Vietnam. The event will be held at the Hyatt Regency Danang Resort situated on a tranquil stretch of white-sand beach, between the Marble Mountains yet just 15 minutes from Danang International Airport.

Representatives from over 70 countries are expected at our gathering which will consist of a Gala Dinner, 1-2-1 Business Meetings, a “Heritage Night” Dinner Excursion plus an optional visit to the UNESCO World Heritage site, My Son Sanctuary.

With over 20 years’ experience of organising international freight conferences, UFO management are aware that face-to-face meetings are integral in developing business. Our online Meeting Manager enables each delegate to schedule over 30 individual 1-2-1 meetings before arrival.

SUN 13 MAY 2018 MON 14 MAY 2018 TUE 15 MAY 2018 WED 16 MAY 2018
18:00-19:00 Drinks Reception 09:30-17:30 Official Meeting 09:30-17:30 Official Meeting OPTIONAL
19:00-22.00 Gala Dinner 19:00-22:00 Dinner Excursion 17:30 Meeting Ends 08:00-14:00 My Son Sanctuary Tour

Gala Dinner

On Sunday 13 May at 18:00 we will gather by colourful lanterns to collect name badges, meet fellow delegates and enjoy a welcome drink with uninterrupted views over the sea to the Son Tra Peninsula. We will then enjoy a Gala Dinner with live music. We aim to include as much in our Registration Fee as possible to keep each delegate's expenses to a minimum so we have arranged for a premium open bar from 18:00-22:00.

1-2-1 Meetings

All registered delegates gain access to our online Meeting Manager program, developed especially for UFO so that 20-minute business meetings can be arranged prior to arrival. During these important sessions, delegates introduce their company and highlight their specialist areas, discuss cross trade and potential collaborations as well as provide information regarding their country’s regulations and requirements. These crucial meetings also provided an opportunity to share key import and export trade information.

“Heritage Night” Dinner Excursion

After a busy day in the meeting room we will relax with our new and old friends at a fun Heritage Night at Nam Long Restaurant. We will be greeted by ladies in traditional Hoi An dress and floating lanterns on the river. A delicious dinner will be served in traditional clay pots and the dining atmosphere will feel like a rural market. We will be entertained by traditional Vietnamese music and dances and enjoy an open bar.

My Son Sanctuary Tour (Optional)

On Wednesday 15 March, our guests have the option to relax with fellow delegates and visit the UNESCO World Heritage, My Son Sanctuary, the unique and beautiful site of the ancient Chăm religion. It is one of the foremost Hindu temple sites in South East Asia and the remaining structures conjure images of the majesty of the Champa Kingdom.

Registration

We aim to include as much in the Registration Fee as possible in order to keep each delegate's expenses to an absolute minimum. The Registration Fee of US $800 per delegate includes the following:

  • Welcome Reception & Gala Dinner inc. Open Bar (Sun)
  • Dinner Excursion inc. Open Bar (Mon)
  • Welcome, Morning and Afternoon Coffee Breaks (Mon & Tue)
  • International Buffet Lunch including soft drinks (Mon & Tue)
  • Meeting Room Hire inc AV Equipment (Mon & Tue)
  • Optional Visit to UNESCO World Heritage site, My Son Sanctuary (Wed)
  • Conference Bag & Administration
  • Access to Meeting Manager System
  • Official Group Photograph & Meeting DVD

If you would like to bring your spouse or partner with you, they can join us for the Welcome Drinks & Gala Dinner on Sunday, Dinner Excursion on Monday and Visit to My Son Sanctuary on Wednesday for US $200. Please note that anyone attending our 1-2-1 Meetings will need to pay the full rate of US $800. The Registration Fee is non-refundable. However, you may change the name of your representative at any time.

Room Rates

Hyatt Regency Danang Resort & Spa offers UFO Members special rates for all room types from US $180. Members can book directly with the hotel via a Reservation Form which is provided upon receipt of our Registration Form. Why not book a few days to rest before or after our meeting? Our venue, the Hyatt Regency Resort and Spa has fantastic reviews on TripAdvisor and the beautiful weather makes May one of the best times to visit Danang (see forecast).

Location & Getting There

Hyatt Regency Danang Resort and Spa is 7 km from Danang International Airport. Vietnam Airlines operates several daily flights to Hanoi, Ho Chi Minh City, Nha Trang and other destinations in Vietnam. International flights to operate from Singapore, Seoul, South Korea and Kuala Lumpur, Malaysia. Airport transfer can be booked directly with the hotel when booking your room.

Visa Requirements

As requirements will vary from nation to nation, we would suggest that you contact the local Vietnam Embassy within your own country or a travel agent specialising in visa applications. Please follow this link to find your nearest Vietnam Embassies and Consulates. An official invitation letter from the UFO Head Office is available by request.